BYLAWS OF THE

GARFIELD COUNTY JUNIOR LIVESTOCK SHOW EXECUTIVE BOARD

ARTICLE I - NAME, OBJECTIVES AND POLICIES

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I. The name of this organization shall be:
A. Garfield County Junior Livestock Show Executive Board (referred to as the
Livestock Board hereafter)

II. The objectives of the Livestock Board shall be:
A. To serve as an executive and decision-making body on behalf of the Garfield
County Junior Livestock Show (GCJLS) participants.
B. To organize and promote countywide livestock shows and activities.
C. To educate 4-H, FFA members, and eligible youth in the care, training of their
projects, provide leadership opportunities and training, and to aid in improving
skills and enhancing the abilities of exhibitors.
D. To set policy and arbitrate grievances on Livestock board matters.

III. The basic policies of the Livestock board are:

A. To provide services to all persons regardless of race, sex, color, religion, national
origin or special needs who participate in the Garfield County Junior Livestock
Show.
B. Individuals with special needs as defined by Public Law 98-527 will be exempt
from the age and organization requirement.

IV. The Garfield County Junior Livestock Show consists of the following:

A. A board of directors hosts the show, implements, and enforces show rules,
organizes and facilitates meetings, and manages show finances.
B. Membership body votes on the rules and elects the Board.

ARTICLE II - MEMBERSHIP, RESPONSIBILITY AND VOTING PRIVILEGES

I. Membership:
A. Membership of the Livestock board shall consist of a President, President
elect/vice president, Beef Chairman, Hog Chairman, Goat Chairman, Lamb
Chairman, Secretary/Treasurer, Youth Committee President, and Youth Advisor.
B. Board members will be voted in with a majority vote.
C. The USU Extension Agent and local FFA advisor(s) are ex-officio (non-voting)
members of the Livestock Board. They may provide input for the Livestock board
which are not in harmony with FFA or State 4-H Rules and Regulations.
D. The youth committee should strive to represent all Garfield County communities.
A youth committee shall consist of a President elected by the youth and 2 other
youth from Garfield or Piute County. All youth from Garfield County may be
involved in the youth committee but only one vote per household will be allowed
for voting purposes in the November election meeting, and the January rule

change meeting. The Youth Committee shall elect new officers annually at the
beginning of the year.
E. All Garfield county youth who were registered the previous year may participate
in GCJLS meetings and activities as general members. All parents or legal
guardians of Garfield county youth may also participate, propose, and enter into
general discussion regarding GCJLS general business. Voting will occur by
members of the GCJLS board.

II. Responsibilities:
A. Officers of the Livestock board shall attend all Livestock Board meetings. If
unable to attend, they shall send their proxy or replacement.
B. At the livestock show, the Livestock board will:
1. Be responsible for enforcing GCJLS rules.
2. Participate and physically help the show.
3. Actively encourage parents to help.

III. Voting:

A. Each member of the Livestock Board shall have one vote during the Rule Change
meeting and Election Meeting. A Livestock Board voting quorum will consist of
2/3 of the Livestock Board.
1. Families get one vote
2. Committee members' vote does not count as the family's vote.
B. The President of the Livestock Board shall vote only when needed to break a tie.
C. A quorum will consist of all members of the Livestock Board present at an
organized meeting.
1. A simple majority Board is required for most motions to pass.
D. Changes in the livestock show rules require a two-thirds (2/3) majority vote to
pass.
1. Rules changes and Bylaw changes must be done by February 1st of the
current show year. No changes can be made after this date.

E. A Board is defined as: President, President elect/vice president, Beef Chairman,
Hog Chairman, Lamb Chairman, Goat chairman, Secretary/Treasurer, Youth
Chairman Advisor, and Youth President.
F. Rule change meeting in January and the election meeting in November will be the
only meetings where the entire membership in the community can vote. All other
voting will be done by the Board.

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ARTICLE III- OFFICERS

I. Officers:
A. Officers of the Livestock Board are: President, President-elect/Vice President,
Beef Chairperson, Hog Chairperson, Lamb Chairperson, Goat Chairperson, two

Secretary/Treasurers, Youth Chairperson Advisor and Youth President and other
chairmen elected.

II. The term of office shall be for two years:
A. Officers shall hold office until their successors have been duly elected.
B. The Vice President is president elect.
C. Youth Presidents can only hold office for one year.

III. The duties of the officers shall be as follows:

A. President:
1. The President shall be the executive officer of the Livestock Board,
preside over all meetings of the Livestock Board, designate committees as
required and appoint members thereof, conduct such business as is
approved by the members or is in the best interest of the Livestock Board
within the scope of the bylaws, and carry out various other duties as
required.
2. The President shall lead the Livestock Board into avenues and actions that
shall reflect positively and progressively upon the Livestock Board. The
President shall remain neutral on all issues to come before the Livestock
Board, may not initiate a motion, and may only vote in a tie breaking
situation.
3. The President shall enforce eligibility of participants at Livestock Shows.
The President shall enforce all disqualifications or siftings at Livestock
Shows.
4. The President shall preside over the grievances.
a) Grievances are addressed in the Executive Board meetings.

B. Vice President:
1. The Vice President shall assist the President in all matters.
2. The Vice President shall oversee the chairperson.
C. Chairpersons: when no chairpersons are assigned, the President and Vice
President assume the responsibility of chairperson office.
1. Chairperson of specific species:
a) Organize volunteers to provide support at shows
b) Make sure appropriate equipment is available and present at shows
i.e., scales, gates, and panels.
c) Be present to facilitate weigh-ins and tagging times.
2. Youth Board Advisor
a) Create learning opportunities for the exhibitors.
b) Organize countywide fund-raising activities
c) Solicit Sponsorships from the community.
d) Purchase show awards.

D. Secretary / Treasurer:

1. The secretary shall keep the minutes of the proceedings at all official
meetings, including upkeep of the bylaws.
2. The secretary shall compile and keep any other records required for the
Livestock Board.
3. The Secretary shall inform all members of meetings at least one week
prior to such meetings. This will include sending out minutes from the last
meeting, and an agenda for upcoming meetings.
4. The Secretary shall maintain the rule book with current rules.
5. The Treasurer shall keep all records at the Livestock Show including,
Grand and Reserve Champions, premium order, sale order, support price
and purchaser.
6. The Treasurer shall distribute payments to youth as expediently as
possible as funds are available from buyers.
7. The Treasurer shall report on the financial transactions at each meeting.
8. The treasurer will collect buyer funds in a timely manner.

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ARTICLE IV -MEETINGS

I. Livestock Board Meetings:
A. Livestock Board meetings shall be held at a time and a place to be designated by
the President.
B. B. Livestock Board meetings shall be held as often as needed during the course of
the year as requested by the Livestock Board.
C. The purpose of the Livestock Board meeting will be primarily business.
D. A quorum will consist of all members present at an organized meeting, provided
all members were given at least one week notice prior to the meeting.
E. The agenda for the Livestock Council meetings will be:
1. Call to order by the presiding officer
2. Introduction of new members or guests present
3. Approval of prior meeting minutes
4. Committee status reports, if any
5. Old business, if any
a) Tabled conversations and votes
6. New business, if any given 1 week prior to the meeting.
7. Adjourn
F. All Livestock Board meetings shall be governed by Robert's Rules of Order
G. All Livestock Board meetings are open to all members of the 4-H, FFA, and open
exhibitors. They are welcome to address the Livestock Board (with a prior request
to be on the agenda), file grievances, or simply attend and listen.

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ARTICLE V -MISCELLANEOUS

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I. Judge selection
A. Vice president, and President Select the Judge
B. Specie chairs submit a name, a bid, and availability for our show
C. Need the names by February 15th and booked by the end of February.
II. To file a complaint or grievance:
A. All formal complaints must be in writing and accompanied by $25.00 cash, which
may be refunded only if the complaint is upheld.
III. Official days that animal need to be owned prior to show:

A. Steers: 120 days
B. Lambs: 90 days
C. Hogs: 90 days
D. Goats: 90 days